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Importing new digital heritage items (multiple step workflow)

The steps given below reflect a general workflow used by our team for many projects.

  • You will likely adapt this to your own workflow that best fits your projects and resources. 
  • This document does not provide a start-to-finish walkthrough. As the whole workflow consists of several unique steps, this document instead refers to detailed resources on each of those steps.

1) Download the digital heritage import template spreadsheet from your Mukurtu site.

2) Begin filling in digital heritage metadata.

  • A common, but optional, method is to first go through and fill in descriptive metadata (eg: title, description, creator), and then go back and fill in technical Mukurtu metadata later (eg: protocol, GUID, username). This can all be done at once, or broken in multiple steps, as preferred.
  • You may choose to rearrange or delete fields to best fit your needs, but this is optional, and may be project-dependent.
  • At this time, leave the “Media Assets” field empty, this will be completed in another step.
  • Refer to the resources below for information on correctly filling out and formatting each field:

3) Upload media assets to the media library.

4) Update the media asset metadata for recently imported media assets.

5) Complete the “Media Assets” field on the digital heritage metadata spreadsheet.

  • Enter the SCALD IDs (SIDs) of each media asset into the “media assets” field for the correct digital heritage item(s). If an item includes more than one media asset, separate multiple SIDs with a semicolon.
  • Finding media asset SCALD IDs (SIDs) for roundtrip

6) Export or save the digital heritage metadata spreadsheet.

  • Give the sheet a final review. Make sure that required fields are correctly filled in and formatted.
  • Make sure it is a UTF-8 encoded CSV sheet.
  • The workflow will vary for each spreadsheet tool.

7) Import the digital heritage metadata spreadsheet.